Co-founder Holli Hulett shares expert insights on the growing BYOM trend and how it’s reshaping the AV industry.
BYOM, or Bring Your Own Meeting, is transforming how businesses approach video conferencing and collaboration. More than ever, companies are moving away from complex in-room systems and embracing plug-and-play simplicity.
BYOM enables users to connect their own laptops or devices with a single cable—replacing outdated or overly complicated systems. This approach is not only perfect for hot desking but also ideal for repurposing rooms that previously weren’t used for remote meetings.
BYOM offers clear advantages for both individuals and organizations:
Simplicity & Familiarity – Users connect using devices they already know and trust.
Cost-Effective – BYOM setups are generally more affordable than full in-room systems.
Flexibility Across Room Sizes – Scales easily from huddle rooms to large meeting spaces.
Cross-Platform Compatibility – Works with Zoom, Teams, Google Meet, and more.
Access to Advanced Tech – Integrates easily with AI-powered videobars, ePTZ cameras, and other innovations.
Boosted Productivity – Reduces meeting start-up time and eliminates IT dependency.
We’ve seen that rooms equipped for BYOM are booked more frequently, showing a clear preference from users.
The rise of hybrid and remote work has accelerated the BYOM trend. The pandemic highlighted the need for meeting equity, where both in-office and remote participants have the same quality of experience.
Many companies now seek standardized AV setups. That’s why solutions like our Boom ZYGO hub and Meeting Room in a Box kits are in high demand—they bridge the gap between flexibility and professional-grade performance.
Laptops are king. Whether Mac or Windows, users want to run their preferred platforms (Zoom, Teams, Meet) on their own machines. BYOM allows full control while IT teams maintain centralized security via management platforms.
Businesses are looking to extend the life of their in-room systems while adding BYOM capability. Products like our Boom ARC hub support this hybrid setup, offering wired and wireless content sharing with unmatched versatility.
BYOM empowers users to collaborate from laptops, tablets, or smartphones—whatever suits their style.
The main concern is security—especially with unmanaged devices. However, many of these concerns are mitigated by:
Using hubs like ZYGO or ARC to connect via secure guest networks
Deploying centralized IT infrastructure that pushes updates and security patches
Encouraging personal responsibility for meeting etiquette and device hygiene
While some dislike visible cables for aesthetic reasons, this is rarely a major issue.
BYOM isn’t one-size-fits-all, but it’s definitely here to stay. Organizations can choose to restrict BYOM to company-issued devices or specific operating systems. However, the most successful deployments:
Are customized to room size and use-case
Use purpose-built cameras, speakerphones, and hubs
Have a clear rollout strategy and stick to it